Quincy Public Schools

Quincy Public Schools offers a variety of facilities available for rental by the community and school groups. Need a gym,  classrooms or an auditorium for a presentation or meeting? Our facilities are extensive and we are happy to work with you to make your event a success. We can even cater your event from our own Presidents Cafe Restaurant and Bakery.

We are excited to work with you to review available facilities and equipment so that we can make your event or meeting convenient, affordable, and successful.

Read our Frequent Questions below. If you still have questions, you can contact Kevin Segalla or Doreen at Rental Coordinators Office at 617-984-8852.

Click here for the Facility Rental Agreement Application

Fees:

Rental Fees: 

• Rates will include additional 10% administrative fee.
•  Youth Groups – $40.00 per hour
• Adult Groups – $55.00 per hour
• Outside Groups – $75.00 per hour
  
  (Above rates will include 1/2 hour opening and closing fees in addition to 10% Administration fees.
  
  

Auditorium Fees:

Paid in addition to hourly fees quoted above.

• High School Auditorium – $200.00 a day
• Middle School Auditorium – $100.00 a day
  
  

Policies:

Facility is to be left reasonably clean. There will be additional charges for extraordinary cleaning . Any damages to equipment, grounds, facility, or furniture shall be paid for by renting party.

Additional fee will be charged if the renter has not left the building by the time noted on the approved application.

Charges for the rentals are due and payable two (2) weeks in advance of the rental.

New renters payment will be in the form of a personal check, money order, bank or cashiers check – NO CASH will be accepted. Any checks returned to the City of Quincy as unpaid for any reason will incur a charge of 1% of the face amount of the check or $25.00, whichever is greater. (Mass. General Laws: Chapter 432 of 1989).

All renting groups will provide identification with their names, addresses, telephone numbers, both home and place of business.

Selling or serving of soft drinks, candy, ice cream, etc. is not permitted except by special permission.

Alcoholic beverages are not permitted in school buildings or on school property. No exceptions.

Profanity, objectionable behavior, and smoking are not permitted in school buildings or on school property.

Unpaid bills will be turned over to the City Solicitor’s Office.

Please make check payable to:  CITY OF QUINCY/QUINCY PUBLIC SCHOOLS. Please note on your check:

The name of the rental group as it appears on your permit
The name of the school you rented
The date and time of the rental

Mail payments to:

617-984-8852
Fax: 617-984-8659

Cancellation Policy:

Unless the rental group notifies this Office at (617) 984-8852 at least two days prior to the rental date, the group shall be charged their rental fees.  If the rental group fails to arrive up to 1 hour after the appointed start time of the rental and has not notified the Office, the rental group will be charged the above fees.

 There shall be no rentals on the following days:  the day before Thanksgiving, Thanksgiving Day, Christmas Eve, Christmas Day and the day before New Year’s and New Year’s Day.

If school is cancelled for any reason (weather, mechanical problems, etc.), all rentals will be cancelled.  If you have an evening rental and the weather is bad, listen to TV for possible evening cancellations.

Occasionally it is necessary for Quincy Public Schools to cancel a rental because of an educational scheduling conflict.  We will attempt to give you as much notice as possible. We MUST have telephone numbers at your home, cell phone, and place of business in order for us to reach you during the day.

Frequently Asked Questions:

Can I choose the location I want to use?

You may request a specific location, but we reserve the right to assign you the facility that best fits scheduling and prior reservations by other groups.

How do I rent a facility?

Fill out a Rental Application and return it with payment, a copy of a government picture ID for the individual making the rental (who MUST be present at the time of rental) and contact information including phone number(s).
Can’t I just call the school where I want to meet? That’s what I’ve done before….

Due to past scheduling conflicts, we have instituted a new policy whereby ALL reservations must be made through our Rental Coordinator’s Office. This simplifies the process for everyone – and assures that the facility that you need is available when you need it!

I’ve got an event happening soon. How quickly can I make a reservation?

We require reservations two weeks before a scheduled event.

I still have questions. Who can I contact?

You can contact Kevin Segalla or call Doreen at Rental Coordinators Office at 617-984-8852.