PUBLIC SOLICITATIONS IN THE SCHOOLS – File 11.8
ADVERTISING IN THE SCHOOLS
Pupils, staff
members or the facilities of the school may not be used in any manner for
advertising or promoting the interest of any community or non‑school agency or
organization without the approval of the Superintendent and/or the school
committee. Exceptions to the above rule
are:
A. The superintendent of schools may
cooperate in the many activities of the community providing such cooperation
does not infringe on the school program or diminish the amount of time devoted
to the school program.
B. The superintendent of schools may
authorize the use of films and materials or programs where the educational
value of the material considerably offsets any incidental advertising
disadvantages.
C. Appropriate advertising may be sold for
the school publications.
No person unless employed by the school
committee shall give any notice by reading or otherwise to the pupils of any
school except with the approval of the principal, or shall under any
circumstances post upon bulletin boards or elsewhere on school property any
advertisement or announcement of any kind.
No person shall be permitted to enter any
school for the purpose of exhibiting any book or other article of merchandise
or for any other purpose of trade or business except as written or verbal permission
from the superintendent or through the appropriate director/ assistant
superintendent* may be given to representatives from publishing houses to
confer with principals, or except as is essential to school dietitians in the
conduct of cafeteria business.
CAMPAIGNS OR ACTIVITIES FOR MONEY RAISING
Except as hereinafter noted, or by special
school committee approval, public school pupils shall not be requested, on, in,
or about the premises of the Quincy Public Schools to participate in any
organized campaign to raise funds for any purpose, nor may teachers permit such
campaigns or drives within their classrooms.
DISTRIBUTION OF MATERIALS
Students shall be allowed to distribute papers
in an orderly and non-disruptive way provided that the distributors or
distributees are not then engaged or supposed to be engaged in school
activities.
The principals of the various schools shall
establish rules setting forth in detail the time and the place within the
school and the manner in which the material should be distributed.
The principal shall require that he/she receive
a copy of the literature and the time and place of its distribution so that he/she
will be sure that it conforms with the reasonable rules that he/she set up.
The principal should not pass on the content of
the paper, but if the information is of such an inflammatory nature or if in
the opinion of the principal it could cause serious damage to the students or
to the school operation, he/she should contact the superintendent for a ruling.
In no event should he/she unilaterally
stop the distribution of any material.
With regard
to requests by out‑of‑school organizations to distribute materials to students
in school, the superintendent shall implement the applicable policy as outlined
below.
1. Distribution of Material for Solicitation
of Funds ‑ With regard to requests by any out‑of‑school organization to
distribute materials to students in school for direct or indirect solicitation
of monies or items or value, the superintendent is directed to refuse
permission for this distribution except, at the discretion of the
superintendent, to the limited extent indicated below:
a) Brief announcements may be made over the
public address system, or through the principal's office where there is no
public address system,
b) related information may be posted on
appropriate bulletin boards, and
c) suitable
meeting or distribution places may be provided.
2. Distribution of Other Materials (material
not covered under Paragraph l above) ‑ With regard to requests by out‑of‑school
organizations to distribute materials to students in school, the superintendent
is authorized to grant permission for this distribution under the following
conditions:
a) The materials to be distributed must be
directly related to student activities.
b) That the format and the language of the
material to be distributed must be approved by the superintendent of schools
prior to distribution.
c) That the organization wishing to
distribute the material, take the initiative for having the materials approved
by the superintendent of schools at least two weeks prior to the proposed
distribution date.
d) That the materials to be distributed will
be packaged for easy distribution to homeroom teachers for distribution by the
homeroom teachers. Each packet would
contain instructions for the homeroom teacher. Packets or any other instructions to reach
homeroom teacher must be delivered to the school principal at least 48 hours
prior to the distribution time.
e) Any reply necessary from the students or
parents because of the distribution of the material will go directly to the
offering organization. Students would
not be required to return money or information back to school as a result of
the distribution of the materials.
CLARIFICATION
For
the purposes of interpreting the stated policy, the following clarification
items are provided.
1. The stated policy does not deny students
information on activities of non-profit organizations, Y.M.C.A. These materials could continue to be
distributed under the guidance of this policy.
2. Additionally this policy does not deny
the distribution of material from any out-of-school organizations, which offer
educationally, related services or items at a cost to the students. However, the guidelines set forth under
Paragraph 4.2 of the policy shall be observed.
3. Furthermore, this policy does not apply
to those out-of-school organizations whose sole purpose is the support of school
athletic or educational activities.
DEFINITIONS
1. Out-of-School Organizations: Any organization, which does not fall under
the jurisdiction of the Quincy Public School Committee.
Adopted: Date of Manual Adoption
Current
practice codified 1990
Adopted: Prior to 1990
Amended:
Prior to January 1991